RELEASE AND AUTHORIZATION FOR PHOTOGRAPHY AND AUDIOVISUAL RECORDING, THE USE AND DISSEMINATION OF IMAGE AND VOICE, AND PERSONAL DATA PROCESSING NOTICE

1. Parties involved and purposes

The following parties are involved in the management of FINI DANCE events, workshops and related activities, as well as in the production and use of photographic and audiovisual material:

  • FINI PRODUCTION LLC, with its registered office at 371 Edgecombe Ave apt 4D, New York, NY 10031;
  • ASTAR MEDIA COMPANY LLC, with its registered office at 1370 Washington Ave Suite 203, Miami Beach, FL 33139.

The two companies act as joint controllers of the personal data processed in connection with the activities described in this release.

For filming and technical production and post-production activities, the companies engage, on an event-by-event or project-by-project basis, videographer Christian Gargarelli, based at Viale Belgio 21, 72100 Brindisi (BR), and any collaborators he involves under the conditions described in this privacy notice.

The photographic and audiovisual material may be used to document and promote FINI DANCE activities, as well as to produce, promote and distribute the TV show “Dance Inside”, in accordance with the terms set out in this release.

Participation in the activities does not guarantee that an individual participant will be photographed or recorded, or that they will appear in any content selected, edited, published or broadcast.

2. Authorization for recording and for the use and dissemination of the material

By accepting this release, the adult participant, or the person exercising parental responsibility for a minor participant, authorizes Fini Production LLC and ASTAR Media Company LLC, including through parties engaged in production and distribution, without payment and within the scope of the purposes described herein:

  • to photograph and record the participant’s image, voice, any interviews, and artistic and dance performances given during FINI DANCE events and activities;
  • to use, reproduce, select, edit, adapt, publish, distribute, broadcast, disseminate and communicate the material to the public, in full or in excerpts;
  • to create adaptations, shortened versions, reworked versions and copies of the material, including by incorporating it into audiovisual and multimedia content;
  • to use the material to document and promote FINI DANCE activities and to produce, promote and distribute the TV show “Dance Inside”;
  • to use excerpts and selected content in promotional and advertising communications relating to the activities and program specified above.

The material may be used in Italy and abroad through:

  • live or recorded television broadcasts, including repeat broadcasts, on free-to-air or paid channels;
  • streaming and video-on-demand services, including subscription-based, pay-per-view or advertising-supported services;
  • websites, social media and digital channels belonging to the companies and the parties involved in production, promotion and distribution;
  • printed publications, brochures, editorial materials and other promotional media related to the stated purposes.

This authorization covers both the taking of photographs and the making of recordings, as well as their subsequent use, publication and dissemination as described herein.

3. No compensation, limitations on use and declarations

This authorization is granted without payment. No compensation shall be due for uses falling within the scope of this release, including partial use, editing, adaptation or dissemination of excerpts in which the participant is identifiable.

The material shall not be used for purposes other than those described or in contexts that harm the honor, reputation, dignity or personal integrity of the person depicted.

This release does not grant the videographer or his collaborators any independent right to publish or disseminate the material for their own purposes.

The adult participant, or the person exercising parental responsibility for a minor participant, declares:

  • that they have read and understood the purposes and methods of recording and the authorized uses;
  • that they undertake to comply with the organizational instructions necessary for the proper capture of images and recordings;
  • that they have read the personal data processing notice provided below.

All rights granted under applicable law, including those relating to personal data protection, remain unaffected.

4. Acceptance procedure and minor participants

This release is subject to separate acceptance in the registration form by selecting the relevant checkbox, distinct from the general acceptance of the participation rules.

For minor participants, the checkbox must be selected by the parent or person exercising parental responsibility, who shall provide their own identifying details and those of the minor in the form and declare that they are legally entitled to grant the authorization.

The organizer shall retain evidence of acceptance and of the version of the release presented in the form.

5. Privacy notice concerning the processing of image, voice and audiovisual recordings

Joint controllers and contact details

Pursuant to Article 13 of Regulation (EU) 2016/679, Fini Production LLC and ASTAR Media Company LLC, with their registered offices at the addresses specified above, act as joint controllers of the personal data associated with the recordings and uses described in this document.

For inquiries concerning this processing, please contact info@finidance.nyc. Data subjects may, in any event, exercise their rights against either joint controller.

Data subjects may exercise the rights provided for under the GDPR, where and to the extent applicable, and withdraw their consent at any time. Withdrawal shall not affect the lawfulness of processing carried out before consent was withdrawn. Requests concerning the processing described in this notice may be sent to info@finidance.nyc. Data subjects also have the right to lodge a complaint with the competent supervisory authority. A description of these rights is available in the “Diritti dell’interessato” (“Data Subject Rights”) section of the general privacy notice.

Data processed, purposes and legal basis

The data processed include participants’ images, voices, any interviews, and recordings of their artistic and dance performances, as well as the identifying details and information necessary to document the authorization obtained.

The purposes are to document and promote FINI DANCE activities and to produce, promote and distribute the TV show “Dance Inside”.

The identified legal basis for the recordings and uses described is the data subject’s consent, pursuant to Article 6(1)(a) of the GDPR, expressed through the relevant authorization. For minors, authorization is obtained from the person exercising parental responsibility.

If consent is not given, uses relying on that consent cannot take place.

Records of authorizations may also be processed to fulfill obligations to demonstrate consent and, where necessary, to establish, exercise or defend legal claims.

Videographer, collaborators and confidentiality

Filming, selection, editing and post-production activities are entrusted to Christian Gargarelli on an event-by-event or project-by-project basis.

Processing carried out on behalf of the joint controllers must be governed by a specific agreement pursuant to Article 28 of the GDPR.

The videographer may engage collaborators to carry out the assigned activities, in accordance with the terms of his engagement and the joint controllers’ instructions. Where collaborators act as sub-processors, their involvement is subject to the joint controllers’ written authorization, which may be general, and to any further applicable requirements.

The videographer and his collaborators are bound by confidentiality obligations concerning the material, including unselected footage. They may not publish, disseminate, transfer or use it for their own purposes, including portfolios, personal websites and social media, outside the scope of the joint controllers’ instructions and authorizations.

Recipients and dissemination

The material may be disclosed to parties involved in producing, promoting and distributing the content, including television broadcasters, audiovisual distributors and digital platform operators.

Selected content may be disseminated to the public through the channels specified in this release, within the scope of the authorized uses.

Retention

Photographic and audiovisual material that has not been selected shall be deleted within 12 months of approval of the final edit.

If the project is permanently abandoned before the edit is approved, material not intended for other authorized uses shall be deleted within 12 months of the decision to abandon the project.

Final and promotional content shall be retained throughout the period of production, distribution and authorized exploitation of the program and for the duration of the authorized promotional uses relating to FINI DANCE activities, taking into account actual re-editing requirements and delivery requirements for distributors. The need to retain such content shall be reviewed annually. Once the authorized uses have ceased and the needs justifying retention no longer apply, the content shall be deleted within 12 months.

These retention periods do not affect the handling of requests to withdraw consent or erase data in accordance with applicable law.

Records of authorizations shall be retained for the entire duration of the uses of the material and, subsequently, for the period necessary to demonstrate the authorizations obtained and to establish, exercise or defend legal claims, taking into account the applicable limitation periods. In the event of a dispute, the relevant records may be retained until the dispute is resolved, to the extent necessary to protect legal rights.

Transfers outside the European Economic Area

Should transfers of personal data outside the European Economic Area become necessary in the future, the controllers shall update the privacy notice in advance, specifying the destinations, the legal grounds for the transfer and any applicable safeguards, as well as how to obtain information about or a copy of those safeguards. Transfers shall only take place in compliance with the conditions set out in Chapter V of Regulation (EU) 2016/679.

Rights and withdrawal of consent

Data subjects may exercise the rights provided for under the GDPR, where and to the extent applicable, including access, rectification, erasure, restriction of processing, data portability and objection.

Consent may be withdrawn at any time by writing to info@finidance.nyc. Withdrawal shall not affect the lawfulness of processing carried out before consent was withdrawn.

Data subjects also have the right to lodge a complaint with the competent supervisory authority.

No automated decision-making or profiling is envisaged in connection with the processing described herein.